School-based study is a partnership between a family, the student's school, and the VLC. Pick the path that fits you. Each has a short guide to download.
How it works, what your child can study, what the lessons look like, the cost, and how to apply. The plain-English guide for parents and students.
Download a booklet below
Eligibility, the Main Learning Provider arrangement, the full subject list, key dates, AARA, fees, and how to refer your students. The pack for counsellors and HoDs.
Download a booklet below
Students at Queensland government or non-government schools can enrol in up to two subjects with the VLC while staying enrolled at their own school. It's most often used when:
A student studies one or two subjects with the VLC. Everything else stays at their base school.
The student remains enrolled at their own school, which holds the Main Learning Provider role.
Per subject, taught interactively, with one-on-one support available through Microsoft Teams.
Enrolments close after Week 2 of the term, so the student joins from the start of the course.
The 2027 subject fee is $1,750 per student, per year (Units 1 and 2, or Units 3 and 4). It covers the VLC's digital platforms, live lessons, independent learning tasks and assessment materials.
Subject fees are invoiced to the Main Learning Provider, not the parent or carer, and are payable within 30 days of issue.
A refund of the subject fee can be issued if the VLC receives written (email) notification of a cancellation before the start of Week 2 at the beginning of a Unit (Terms 2 and 4).
Students need a device and internet to log in to the VLC platform.
Years 9 to 12 carry real weight: a QCE, an ATAR, the first true steps toward a future. Choosing where those years happen can feel daunting. Our Senior VLC team meets you where you are, listens to what your child is working toward, and walks beside you from the very first conversation.
Hillcrest has educated Queensland families for more than 40 years, with a Biblical worldview and wellbeing at its heart. The Virtual Learning Community brings that same teaching and care to families right across Queensland, as an online learning community where senior students are known, supported and stretched toward the pathway that is right for them.
Appoint a school-based supervisor, the main point of contact with the VLC, who ensures students attend and are prepared, that work and assessment are submitted by the due date via the Connex portal, and who arranges catch-up sessions for any absences.
Submit the enrolment form and supporting documents before the end of the previous term. Ensure the subject fees are paid by the invoiced due date.
Communicate with the parent/carer about the enrolment, progress, and completion or withdrawal.
Provide a suitable learning environment, plus a supervising staff member during live lessons where a class is enrolled.
Advise the VLC of any departure or withdrawal via the Enrolment Cancellation form.
Submit any AARA to the QCAA Portal and forward a copy to the VLC subject teacher and email to: aara@hillcrest.qld.edu.au before the assessment date. Full details below.
The base school (Main Learning Provider) must send a copy of the Year 12 AARA application report from the QCAA portal and decision letter (if applicable), for the provision of adjustments or extensions to any Year 12 assessment, alongside completion of an extension request form with an indication of the student’s preferred draft and final due dates for assessment, to the VLC's Principal’s Delegate.
This confidential documentation will be retained for our records. A reply receipt confirming approved due dates will then be sent to the student and the base-school supervisor, in alignment with our assessment policy.
The school-based supervisor advises the VLC in writing, by email, as soon as a student leaves their Main Learning Provider or decides to discontinue a subject. The school completes and submits the School-based Enrolment Cancellation form for each student and subject.
Email: vlc@hillcrest.qld.edu.au
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